What is phishing?
Phishing is today the most common method an attacker uses to get passwords or bank and credit card details. If you manage to get access to sensitive data, these are used quickly and automatically to get further in the systems.
A seemingly common and innocent email can, if you follow the prompts or offers in it, quickly give the attacker access to sensitive information such as passwords and card details. A common scenario is that the message contains a link that, if you click on it, leads to a counterfeit web page that gives the impression that it is serious and where you are expected to log in, or enter information to receive an offer.
The attacker sends out a bulk mailing to a large number of recipients in the hope that some will respond. The email may appear to come from a bank, or other well-known organization, but also from the IT department, HR department or from someone in the management.
It is also common for the attacker to use current events. In connection with the coronavirus pandemic, for example, words such as COVID-19, coronavirus and WHO were used to entice recipients to click on an appendix and before Christmas many fake "PostNord messages" are sent. Another example of content is that you need to change your password in order for your account to remain active.
If you suspect that your account has been hijacked (=someone has accessed your login details), you should change your password immediately and inform the security staff at the Office for IT and Digital Infrastructure via firstname.lastname@example.org:
While changing passwords, you should create unique passwords for each account, and you should perhaps read Create and use strong passwords.
If you were scammed by phishing, you should write down as many details about the attack as you can remember while remembering it. In particular, try to note any information such as username, account number, or password that you have shared.
Some ways to recognize a phishing message:
Urgent call to action or threats - Be suspicious of emails that claim you must click, call, or open an attachment immediately. Often they'll claim you have to act now to claim a reward or avoid a penalty. Creating a false sense of urgency is a common trick of phishing attacks and scams. They do that so that you won't think about it too much, or consult with a trusted advisor who may warn you away.
Tip: Whenever you see a message calling for immediate action take a moment, pause, and look carefully at the message. Are you sure it's real? Slow down and be safe.
First time or infrequent senders - While it's not unusual to receive an email from someone for the first time, especially if they are outside your organization, this can be a sign of phishing. When you get an email from somebody you don't recognize, or that Outlook identifies as a new sender, take a moment to examine it extra carefully before you proceed.
Spelling and bad grammar - Professional companies or organizations usually have an editorial staff to ensure customers get high-quality, professional content. If an email message has obvious spelling or grammatical errors, it might be a scam. These errors are sometimes the result of awkward translation from a foreign language, and sometimes they're deliberate in an attempt to evade filters that try to block these attacks.
Generic greetings - An organization that works with you should know your name and these days it's easy to personalize an email. If the email starts with a generic "Dear sir or madam" that's a warning sign that it might not really be your bank or shopping site.
Suspicious links or unexpected attachments - If you suspect that an email message is a scam, don't open any links or attachments that you see. The following example shows links in a message that appears to be from Dalarna University. hover your mouse over, but don't click, the link to see if the address matches the link that was typed in the message. In the following example, resting the mouse on the link reveals the real web address in the box It is clear that the real web address that the link points to is not Dalarna University's URL.
Tip: On Android long-press the link to get a properties page that will reveal the true destination of the link. On iOS do what Apple calls a "Light, long-press".
Mismatched email domains - If the email claims to be from a reputable company, like Microsoft or your bank, but the email is being sent from another email domain like Yahoo.com, or microsoftsupport.ru it's probably a scam. Also be watchful for very subtle misspellings of the legitimate domain name. Like micros0ft.com where the second "o" has been replaced by a 0, or rnicrosoft.com, where the "m" has been replaced by an "r" and a "n". These are common tricks of scammers.
Cybercriminals can also tempt you to visit fake websites with other methods, such as text messages or phone calls. Sophisticated cybercriminals set up call centers to automatically dial or text numbers for potential targets. These messages will often include prompts to get you to enter a PIN number or some other type of personal information.
If you receive a phishing message
Never click on links or attachments in suspicious emails.
If you receive a suspicious message from an organization and are unsure if the message is legitimate, you should contact that organization directly and verify it. Do not reply to the message, but instead launch a web browser and open a new tab. Then go to the organization's website from your own bookmarks or through a web search. There you will find official contact information that you can use to contact the organization.
If the suspicious message appears to come from a person you know, contact that person via some other means such as text message or phone call to confirm it.
Delete the message.
Checklist to protect yourself from phishing and malware
| Review the email carefully before opening an attachment or clicking on a link. Is the message expected? Does the sender usually express himself in this way?
Be vigilant and do not click if the message contains prompts to, for example, give away your card or account number or password, ask you to download attachments or software, or prompt you to act quickly.
If you suspect, you should verify the sender through channels other than those listed in the e-mail and refrain from opening/clicking. If you are an employee at Dalarna University, please contact us via email@example.com.
IT recommends activation of multi factor login
To increase security and reduce the risk of your user account falling into the wrong hands, you can request that IT activate so-called multifactor login for your user account. Once this has been activated, you will initially have to configure this (see link below) and subsequently, if necessary, confirm your login using your mobile phone (SMS or app). This action significantly increases the security of your user account. To get multifactor login activated, send an email to firstname.lastname@example.org with the heading "activate multifactor on my user account".